Creating payments

You can create a one-time payment to make a single payment to a recipient. You can also make recurring future payments set to specified schedules. You can make a payment to subsidiaries and recipients with single or multiple accounts, and you can make payments to one-time recipients by not saving their information. You can choose to make ACH, wires, payroll, or payment from file payments. Each type of payment workflow is different, depending on configurations and available options.

Note:  Be aware that the Notify approvers button on the Payment Drafted overlay does not appear for Multi-Transfers, PassThru, Payment from file, and Multi-Wire transactions.

To create an ACH payment

1. In the navigation menu, click or tap Commercial > Payments. The Payments page appears.
2. Click or tap New Payment, then select the ACH payment type (ACH Payment, ACH Receipt, ACH Batch, or ACH Collection). The Recipient & Amount tab appears.
3. On the Recipient & Amount tab, do the following:
   1. Click or tap an ACH Class Code.
   2. Enter a Company Entry Description.
   3. Click or tap a Recipient from the list of recipients.

   Note:  When creating a one-time payment, there are restrictions to which recipients can be added or selected.

   4. (Optional) If you have the Manage Recipients right, click or tap New Recipient to create and assign a new recipient.
      1. In the Recipient Detail tab, enter details, then click Next. ACH names can be up to 22 characters long. The ACH name is required if the recipient record contains an ACH account and the system requires it.
      2. (Optional) To make a one-time payment to a one-time Recipient, in the Account - New tab, enter details for the Recipient, then click or tap Use Without Save.
      3. (Optional) To save the Recipient for future payments, in the Account - New tab, enter details for the Recipient, click or tap Save Recipient, then click or tap OK or Create Recipient, depending on the enabled feature rights.
   5. (Optional) Select the Notify check box to notify the Recipient.
   6. Enter an Amount.
   7. (Optional) Enter an Addendum.
   8. (Optional) For recipients with multiple accounts, click or tap the horizontal bars on the Recipient, select the accounts, then click or tap OK.
   9. (Optional) Click or tap the copy icon () to copy the payment.
   10. (Optional) Click or tap the edit icon () to edit the Recipient.
   11. Click or tap Next.
4. (Optional) If available, select a Subsidiary, then click Next.
5. Select the Account from which you want to make the payment, then click Next. The Review & Submit tab appears.
6. On the Review and Submit tab, do the following:
   1. Click or tap an Effective Date.

   Note:  If configured by your FI, you may be able to make a Same Day ACH payment.

   2. (Optional) If you select the current day to make a Same Day ACH payment, a confirmation message appears asking you to acknowledge that this type of payment may incur a fee for the expedited processing. Click Agree.

   Note:  If the transaction exceeds the Same Day ACH payment limit ($25,000), an error banner appears and you can not Draft or Approve the transaction until you select a new date or change the amount.

   3. (Optional) Click or tap Set Schedule to set up a recurring schedule.
      1. After selecting a schedule, click or tap a date on the When should this transaction stop? calendar, or select Repeat Forever.
      2. Click or tap Save.
7. Click or tap Draft or Approve.
8. A confirmation message appears. Click or tap Close.

Note:  If you see an error message, contact your administrator for more information.

To create a wire payment

1. In the navigation menu, click or tap Commercial > Payments. The Payments page appears.
2. Click or tap New Payment, then select the wire payment type (Domestic Wire or International Wire). The Set Up Wires tab appears.
3. On the Set Up Wires tab, do the following:
   1. Select a Process Date.
   2. (Optional) Click or tap Set Schedule to set up a recurring schedule.
      1. After selecting a schedule, click or tap a date on the When should this transaction stop? calendar, or select Repeat Forever.
      2. Click or tap Save.

      Note:  For international wires, some transactions contain foreign currencies and cannot be future dated.

      Note:  For multiple payments, you can select the Use same for all check box, or select process dates for each individual payment.

   3. In the Recipient/Account search field, enter a recipient or account, or select one from the drop-down list.
   4. (Optional) If you have the Manage Recipients right, click or tap New Recipient to create and assign a new recipient.
      1. In the Recipient Detail tab, enter details, then click Next. Wire names can be up to 35 characters long; ACH names can be up to 22 characters long. The wire name is required only when the recipient record contains a wire account and the system requires a name. The ACH name is required if the recipient record contains an ACH account and the system requires it.
      2. In the Account - New tab, enter details for the Recipient, click or tap Save Recipient, then click or tap OK or Create Recipient, depending on the enabled feature rights.
   5. (Optional) For international wires, select a Currency.

   Note:  Depending on your FI's configurations, you can view the foreign exchange rate below the Currency drop-down list, from which the USD equivalent can be calculated in real-time below the Amount field.

   6. Enter an Amount.
   7. In the Subsidiary drop-down list, click or tap a Subsidiary.
   8. (Optional) If you have the Manage Subsidiary right, click or tap Add Subsidiary and follow the workflow to add a new subsidiary.
   9. In the From Account field, enter or select an account from which the payment(s) will be made.
   10. (Optional) Click the Notify check box to notify the recipient of the payment.
   11. (Optional) Click or tap Optional Fields, then do one or more of the following:
       • Enter a Message to Beneficiary.
       • Enter a Purpose of Wire.
       • Enter a Reference for Beneficiary.
       • Enter FI-to-FI Information.

       Note:  Maximum character lengths appear in each field.

       Note:  Depending on your FI's configurations, these fields may be required or may not appear under Optional Fields.

   12. (Optional) To add more payments, enter a number in the more wire(s) field, click or tap Add, then repeat these steps for each added payment.
   13. Click Next. The Review & Submit tab appears.
4. Do one of the following:
   1. If you have the proper Allowed Actions enabled, click or tap Draft or Approve.
   2. Click or tap Save.
5. A confirmation message appears. Click or tap Close.

To create a Payroll payment

1. In the navigation menu, click or tap Commercial > Payments. The Payments page appears.
2. Click or tap New Payment > Payroll. The Recipient & Amount tab appears.
3. On the Recipient & Amount tab, do the following:
   1. Enter a Company Entry Description.
   2. Click or tap a Recipient from the list of recipients.
   3. (Optional) If you have the Manage Recipients right, click or tap New Recipient to create and assign a new recipient.
      1. In the Recipient Detail tab, enter details, then click Next. ACH names can be up to 22 characters long. The ACH name is required if the recipient record contains an ACH account and the system requires it.
      2. In the Account - New tab, enter details for the Recipient, click or tap Save Recipient, then click or tap OK or Create Recipient, depending on the enabled feature rights.
   4. (Optional) Select the Notify check box to notify the Recipient.
   5. Enter an Amount.
   6. (Optional) Enter an Addendum.
   7. (Optional) If there are multiple accounts tied to the Recipients, you can split the payment amounts between accounts.
      1. On the Select Account page, click or tap Split.
      2. Select one Primary account and one or more Secondary accounts. Then, click or tap OK.
      3. Enter a total Amount.
      4. Enter an amount for each of the secondary accounts.

      Note:  The primary account amount is read-only, but as you enter amounts in the secondary accounts, the primary account value adjusts to the total amount of the payment.

   8. (Optional) Click or tap the copy icon () to copy the payment.
   9. (Optional) Click or tap the edit icon () to edit the Recipient.
   10. Click or tap Next. The Account tab appears.
4. Select the Account from which you want to make the payment, then click Next. The Review & Submit tab appears.
5. On the Review and Submit tab, do the following:
   1. Click or tap an Effective Date.
   2. (Optional) Click or tap Set Schedule to set up a recurring schedule.
      1. After selecting a schedule, click or tap a date on the When should this transaction stop? calendar, or select Repeat Forever.
      2. Click or tap Save.
   3. Click or tap Show Split Details to view the split details of the payment.
6. Click or tap Draft or Approve.
7. A confirmation message appears. Click or tap Close.