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User Roles

Each Treasury user will belong to a User Role. User Roles contain all the rights for the company's users. Treasury's default roles have different features, permissions, and Transaction Types.

Depending on your configuration, default User Role Templates may appear on the Features tab. Use the templates of existing roles to create new User Roles. Contact us for more information on using role templates.

Note:  Commercial users don't have access to User Roles. Only Treasury users have access to them.

Default User Roles include the following:

Default User Roles
Name Description
Admin Role The Admin (also known as Administrator) has access to all features, accounts, and enabled Transaction Types with full amount (per Bank policy) for draft, approve, and cancel transaction rights. This role also has the maximum Role Approval Limits per Company Policy and the ability to view all User Role transaction activity.

Payables Admin

 The Payables Admin has access to non-User or Company Policy related features, all accounts, and enabled payables General Transaction (GT) Transaction Types (ACH Single Payment, ACH Payments, ACH Payroll, Pass Thru, Domestic Wire Transfer, and International Wire Transfer) with full allowed amount (per Bank policy) for draft, approve, and cancel transaction rights. The Payables Admin Role also has the maximum Role Approval Limits per Company Policy and the ability to view all User Role transaction activity.
Receivables Admin The Receivables Admin has access to non-User or Company Policy related features, all accounts, and enabled receivables GT Transaction Types (ACH Single Receipt, ACH Collections, and Pass Thru) with full allowed amount (per Bank policy) for draft, approve, and cancel transaction rights. The Receivables Admin Role also has the maximum Role Approval Limits per Company Policy and the ability to view all User Role transaction activity.

Payables/ Receivable Admin

 The Payables Admin has access to non-User or Company Policy related features, all accounts, and enabled payables & receivables GT Transaction Types (ACH Single Payment, ACH Payments, ACH Payroll, Pass Thru Domestic Wire Transfer, International Wire Transfer, ACH Single Receipt, and ACH Collections) with full amount (per Bank policy) for draft, approve, and cancel transaction rights. The Payables/ Receivables Admin Role also has the maximum Role Approval Limits per Company Policy and the ability to view all User Role transaction activity.

Payables Manager

 The Payables Manager has access to the Manage Recipients and Manage Subsidiaries features, all accounts, and enabled payables GT Transaction Types (ACH Single Payment, ACH Payments, ACH Payroll, Pass Thru, Domestic Wire Transfer, and International Wire Transfer) with 50% of the allowed amount (per Bank policy) for draft, approve, and cancel transaction rights. The Payable Manager Role also has 50% of the Role Approval Limits per Company Policy and the ability to view all User Role transaction activity.

Receivables  Manager

 The Receivables Manager has access to the Manage Recipients and Manage Subsidiaries features, all accounts, and enabled receivables GT Transaction Types (ACH Single Receipt, ACH Collections, & Pass Thru) with 50% of the allowed amount (per Bank policy) for draft, approve, and cancel transaction rights. The Receivables Manager Role also has 50% of the Role Approval Limits per Company Policy and the ability to view all user and User Role transaction activity.

Payables Clerk

 The Payables Clerk has no access to features, access to all accounts, and access to enabled payables GT Transaction Types (ACH Single Payment, ACH Payments, ACH Payroll, Pass Thru, Domestic Wire Transfer, and International Wire Transfer) with 25% of the allowed amount (per Bank policy) for the draft restricted (except for passthru, which is draft right), approve, and cancel transaction rights. The Payables Clerk also has 25% of the Role Approval Limits per Company Policy and the ability to view only their own User Role transaction activity only.

Receivables Clerk

 The Receivables Clerk has no access to features, access to all accounts, and access to enabled payables GT Transaction Types (ACH Single Receipt, ACH Collections, and Pass Thru) with 25% of the allowed amount (per Bank policy) for the draft restricted (except for passthru, which is draft right), approve, and cancel transaction rights. The Payables Clerk also has 25% of the Role Approval Limits per Company Policy and the ability to view only their own User Role transaction activity.

View Only

 The View Only role has no access to features, but has access to all accounts, and access to view all GT Transaction Types (ACH Single Receipt and ACH Collections).

Role templates are created by the FI to reduce setup requirements by the customer, however roles can be created manually. After selecting a User Role, you can make changes for each role's Transaction Type. Changes take effect the next time the user logs in. Depending on us's settings, these changes may need to be approved first.

This page includes the following tabs:

User Role tabs

Tab

Description
Overview

Displays a list of Transaction Types. Each enabled type must have at least one action. Transaction details include:

  • Transaction Type
  • Approval Limit
  • Per Day Approval Limits
  • Per Month Approval Limits
  • Per Account Approval Limits
  • Draft Actions Max
  • Approve Actions Max
  • Cancel Actions Max
  • View
Features

Displays a list of entitlements and third party services enabled for the User Role. Examples include:

  • Rights: Can Add Users
  • Link Out: Positive Pay
  • Mobile: Mobile Authorization
  • Treasury: Show Hours Policy Element

These features will vary depending on us's configuration.

Accounts

Displays a list of accounts and access rights. Access rights include:

  • View: View balance and history for the account on the Home page, on the Account Details page, and in reports.
  • Deposit: Deposit funds into the account.
  • Withdraw: Withdraw funds from the account.


Transaction Types

You can manage each User Role's Transaction Type details by managing limits and other settings.

You can create a new User Role, copy existing User Roles, or copy Role Templates (if enabled) to create new ones. Edit a role by changing the policy features (Allowed Actions, limits, and policy tester). When you set your Allowed Actions, a sentence summarizes the changes so other users can see the results of the new action.

For each transaction, users can change the following policy features:

User Role Transaction Type features
Features Description
Allowed Actions

Change the following information in an Allowed Action:

  • Operations (Draft, Approve, or Cancel)
  • Draft Amount
  • Subsidiaries
  • Accounts
  • Draft Hours

After making the changes, a summary of the proposed action appears.
Rights

Control whether the user can view online activity. Users can view one of the following:

  • All activity for the company
  • The user's activity
  • The activity of everyone with the same role
  • No activity
Approval Limits

Set limits on the maximum transaction amounts by editing the following details:

  • Per transaction
  • Per account per day
  • Per day
  • Per month

Set limits on the maximum number of transactions (also known as maximum count) by editing the following details:

  • Per account per day
  • Per day
  • Per month
Policy Tester Check whether changes to an action follow the Company and User Role Policies. The tester either allows or denies the changes for each policy. If the transaction is denied, that means the transaction didn’t match the Allowed Actions for that policy.

Tip:  Transaction Type names and features may vary depending on your configuration.

User Role Features

The Features tab on the User Role Policy page lists the features assigned to a specific user.

Depending on your configuration, the features may include some or all of the following:

Feature options
Option Allows you to
Manage Templates
  • Create new templates of any Transaction Type.
  • Edit any existing templates of any Transaction Type.
  • Delete any existing templates.
Manage Recipients

Create, edit, and delete recipients.
Manage Subsidiaries

Create, edit, and delete subsidiaries.
Allow One-Time Recipient User can add a recipient, which won't be saved, for one-time payments.
Can View Existing Recipients Users can view existing recipients for one-time payments.
Manage Users

Add and delete users.
Statement Image

View statement images.
Mobile Capture

Use the mobile banking app to deposit checks.
Manage Company Policy

Make changes to the Company Policy.
Manage User Roles
  • Create new User Roles.
  • Edit any existing User Role.
  • Delete any existing User Role.
Information Reporting
  • Create new reports from existing reports.
  • View reports.

Rights have different effects on payments, so use caution before making changes to a feature.

Note:  Depending on your configuration, role templates may appear on the Features tab. Use the templates of existing roles to create new User Roles. Contact your financial institution for more information on using role templates.

Rights

The Rights tab determines the extent of transaction activity the User Role can see. Unlike the Allowed Actions for a Company Policy, users can't edit IP addresses, locations, and other features in Allowed Actions for User Roles.

User Roles can view:

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